Privacy Policy

Introduction and Acceptance

Welcome to the Cities for People (“C4P”) website located at (the “Website”) which includes all subdomains present and future. We hope you enjoy your visit and / or use of the Website. By visiting and / or using the Website, you agree to be bound by the terms of the present Privacy Policy (the “Policy”).

C4P is owned and operated by the The J.W. McConnell Family Foundation (“McConnell Foundation”), a Federally-incorporated not-for-profit national organization in Canada. Where the present Policy refers to “C4P”, it may refer to C4P (and / or its agents or representatives) or the McConnell Foundation (and / or its officers, directors, employees, agents or representatives) or both, depending on the context.

The Policy was last modified on March 24, 2014. C4P reserves the right, at any time and without prior notice, to modify or replace any of the Policy. Any changes to the Policy can be found at this URL. It is your responsibility to check the Policy periodically for changes. Your use of the Website following the posting of any changes to the Policy constitutes acceptance of those changes.

The Policy should be read in conjunction with the Terms of Use, as both these documents govern your use of the Website.

If you have any questions about the Policy, please contact:


The J.W. McConnell Family Foundation
1002 Sherbrooke Street West
Suite 1800
Montreal, QC
H3A 3L6

General Statement of Privacy and Protection of Personal Information

C4P takes your privacy and security of personal information very seriously. We have provided a secure environment and this strict Policy that describes the limited ways the information is used and the limited access to such information.

What Does This Privacy Policy Cover?

This Policy covers the treatment of personally identifiable information (“Personal Information”) and other information gathered by C4P when you are using or accessing the Website. This Policy also covers C4P’s treatment of any Personal Information that C4P may share with its business partners or other third parties under very limited circumstances.

This Policy does not apply to the general practices and treatment of information (whether personal or not) by third parties that C4P does not own or control, including but not limited to any third party websites or services that you elect to access through the Website or via a link from the Website (“Third Party Website”), or to individuals that C4P does not manage or employ. While we attempt to facilitate access or link to only to those Third Party Websites that share our respect for your privacy, we cannot take responsibility for the content or privacy policies of those Third Party Websites. We encourage you to carefully review the privacy policies of any Third Party Website you access.

Finally, this Policy does not cover any Personal Information you send to C4P via any non-secured mode of communications such as email, instant messenger or Twitter, as communications via these methods may be subject to interception, loss, or alteration. While we welcome your comments and suggestions sent to us in this manner, we encourage you to carefully examine what Personal Information you send to C4P via these methods.

No Collection of Personal Information as a Matter of Course

C4P does not, as a matter of course, gather any of your Personal Information while you are using the Website, unless you are asked to provide such information, for example by signing up for an account or for the mailing list. Where you have provided such information, it will only be used for the stated purpose.

Security of Information

C4P uses only industry best practices (physical, electronic, and procedural) in keeping any data collected secure. In addition, C4P uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run the Website, and these third parties have been selected for their high standards of security.

Limited Gathering of Information for Statistical and Security Purposes

C4P automatically collects certain information using a third-party analytics program, Google Analytics, to help us understand how our users use the Website, but none of this information identifies you personally. For example, each time you visit the Website we automatically collect your IP address, browser and computer type, access times, the web page from which you came, and the web page(s) you access (as applicable). We use information collected in this manner only to better understand your needs and the needs of the Website users in the aggregate. C4P also makes use of information gathered for statistical purposes to keep track of the number of visits to the Website and which pages on the Website with a view to introducing improvements.

Your IP address and other relevant information may be used in order to trace any fraudulent or criminal activity, or any activity in violation of the Terms of Use.

Non-disclosure of Personal Information to Third Parties

Except as provided in the next paragraphs and the next section regarding Mailing List Management, C4P does not divulge any Personal Information gathered via the Website to third parties. Moreover, C4P does not sell any information regarding its users to third parties. Only the employees, representatives, subcontractors, officers, agents, or assigns of C4P are responsible for the management and development of the Website, and only these individuals have access to the information collected there. These employees, representatives, subcontractors, officers, agents or assigns all have been instructed to comply with the Policy.

Notwithstanding anything in the Policy to the contrary, we may share any information we have collected about you or that you have submitted: (1) in response to subpoenas, court orders, or legal process, or to establish, protect, or exercise our legal rights or defend against legal claims or demands; (2) if we believe it is necessary in order to investigate, prevent, or take action regarding illegal activities, fraud, or situations involving potential threats to the safety of any person, or any violation of the Terms of Use; (3) if we believe it is necessary to investigate, prevent, or take action regarding situations that involve abuse of the Website infrastructure or the Internet in general (such as voluminous spamming, denial of service attacks, or attempts to compromise the security of the Website infrastructure or the Website generally); (4) to a parent company, subsidiaries, joint ventures, or other companies under common control with C4P (in which case we will require such entities to honour this Policy); (5) if C4P is acquired by or merged with another entity (in which case we will require such entity to assume our obligations under this Policy, or inform you that you are covered by a new privacy policy).

C4P uses certain Third Party Services in order to augment the Website. Personal information is transferred from C4P to these Third Party Services, but only to the extent required in order for them to function properly, and only upon your express submission of such information. These Third Party Services are limited to Facebook and Twitter for sharing of Website content or User Content. If you are not already logged in to those Third Party Services, your Personal Information required to login to those accounts is transferred securely from C4P to the Third Party Services.

Mailing List Management, Account Cancellation and Removal and Deletion of Personal Information

C4P uses MailChimp to manage our mailing list and send out emails. Personal Information is transferred to MailChimp in order for the mailing list to function properly. Your Personal Information is only used for the proper sending out of email; MailChimp does not use this Personal Information for any other purpose, and will not transfer or sell your Personal Information to any other third party. For more information, please refer to MailChimp’s Privacy Policy.

You may unsubscribe from C4P’s mailing list at any time, by following the link at the bottom of all C4P emails. You may cancel your account at any time by following the “Delete Account” link found when clicking “Settings” on your profile page while logged-in. Please note that unsubscribing from the mailing list or deleting your account in this manner may not necessarily delete all your Personal Information from C4P databases. If you wish to ensure that all Personal Information is removed from our databases, please contact us.

Tracking Technology ("Cookies")

C4P uses tracking technology (“cookies”) on the Website and by using the Website you agree to their use. Cookies are small text files placed on your hard drive when you visit a web site, in order to track use of the site and to improve the user experience by storing certain data on your computer. The Website uses “session cookies,” which improve your user experience by storing certain information from your current visit on your computer. There are other cookies that expire after a longer period of time, for example a day or a year.

The Website is built using WordPress and the BuddyPress plugin for WordPress (to build the community functions). All cookies described in the previous paragraph are built into these systems. WordPress and BuddyPress have cookies built in that are required for certain functions to work properly, for example to keep you logged in as you move from page to page on the Website.

In addition to the WordPress / BuddyPress cookies, your browser may access existing cookies from the Third Party Services used for sharing of content (Twitter and Facebook) while you visit or use the Website. Twitter and Facebook use cookies in order to manage your login information to those services to facilitate their use. These third-party cookies are governed by their respective owners and C4P has no control over them and disclaims any responsibility for their use.

Your browser can be set to refuse cookies or delete them after they have been stored. Please refer to your browser’s help section for instructions. Please note that deleting these cookies may reduce your user experience for the Website by requiring you to re-enter certain information, including information required to use the Website such as login information. Furthermore, as certain WordPress / BuddyPress cookies are required for certain specific functions, deleting those cookies will prevent certain functions from working at all. C4P shall not be held responsible for any function that may not operate after you delete cookies, or any damages (pecuniary or otherwise) arising from those functions not operating, or having reduced functionality.

Risks Associated with the Internet

Despite C4P's efforts to ensure third parties will not access or obtain your Personal Information through your use of the Website, complete confidentiality and security cannot currently be guaranteed on the Internet. Communication via the Internet is subject to interception, loss, or alteration. You acknowledge and agree that C4P cannot be held responsible for damages resulting from the transmission of confidential information or Personal Information over the Internet and that such communications are at your own risk.

Limitation of Liability

C4P, and / or its respective officers, directors, owners, officials, partners, partnerships, principals, employees, affiliates and other related entities, servants, agents, representatives, successors and assigns, will not be held liable for any damages resulting from the misuse of any information collected by any third party, or any misuse of any information collected through the Website not in violation of the Policy.


© McConnell Foundation 2014